Privacy Notice - Application for Business Support Grant from Coronavirus Fund
Who we are
Fife Council is a local authority established under the Local Government etc. (Scotland) Act 1994. Its head office is
located at Fife House, North Street Glenrothes, Fife, KY7 5LT, and you can contact our Data Protection Officer by
post at this address, by email at: dataprotection@fife.gov.uk.
Why do we need your personal information and what do we do with it?
You are giving us your personal information to allow us to determine whether your business is eligible to receive
funding from the Coronavirus Support Fund, and to administer that funding to your business. We also use your
information to verify your identity where required, contact you by post, email or telephone and to maintain our
records. This local authority is administering the Scottish Government Coronavirus Business Support Fund.
Legal basis for using your information:
You can find more details about this local authority are available on our website at www.fife.gov.uk/privacy.
Processing your personal information is necessary for the performance of a contract with you (or to take steps to
enter into a contract with you). If you do not provide us with the information we have asked for then we will not be
able to provide this service to you.
Who do we share your information with?
We are legally obliged to safeguard public funds so we are required to verify and check your details internally for
fraud prevention. We may share this information with other public bodies (and also receive information from these
other bodies) for fraud checking purposes. We are also legally obliged to share certain data with other public bodies,
such as HMRC and will do so where the law requires this. We will also generally comply with requests for specific
information from other regulatory and law enforcement bodies where this is necessary and appropriate. Your
information is also analysed internally to help us improve our services. This data sharing is in accordance with our
Information Use and Privacy Policy and covered in our full privacy statement on our website. It also forms part of our
requirements in line with our Records Management Plan approved in terms of the Public Records (Scotland) Act
2011.
Your information will be shared with the Scottish Government for the purposes of determining your application and
administering it.
How long do we keep your information for?
We only keep your personal information for the minimum period amount of time necessary. Sometimes this time
period is set out in the law, but in most cases it is based on the business need. We maintain a records retention and
disposal schedule which sets out how long we hold different types of information for. You can view this on our
website at www.fife.gov.uk or you can request a hard copy from the contact address stated above.
Your rights under data protection law:
- access to your information – you have the right to request a copy of the personal information that we hold
about you. - correcting your information – we want to make sure that your personal information is accurate, complete
and up to date. Therefore you may ask us to correct any personal information about you that you believe
does not meet these standards. - deletion of your information – you have the right to ask us to delete personal information about you where:
- you think that we no longer need to hold the information for the purposes for which it was originally
obtained - you have a genuine objection to our use of your personal information – see Objecting to how we may use your information below
- our use of your personal information is contrary to law or our other legal obligations.
- you think that we no longer need to hold the information for the purposes for which it was originally
Objecting to how we may use your information
You have the right at any time to tell us to stop using your personal information for direct marketing purposes.
Restricting how we may use your information
In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information that we hold about you or we are assessing the objection you have made to our use of your information. This right might also apply if we no longer have a basis for using your personal information but you don't want us to delete the data.
Where this right is realistically applied will mean that we may only use the relevant personal information with your
consent, for legal claims or where there are other public interest grounds to do so.
Please contact us as stated above if you wish to exercise any of these rights.
Information you have given us about other people:
If you have provided anyone else’s details on this form, please make sure that you have told them that you have
given their information to Fife Council. We will only use this information to process and administer your claim. If
they want any more information on how we will use their information they can visit our web site at
www.fife.gov.uk/privacy or email at dataprotection@fife.gov.uk.
Complaints
We aim to directly resolve all complaints about how we handle personal information. If your complaint is about how
we have handled your personal information, you can contact the Council’s Data Protection Officer by email at
dataprotection@fife.gov.uk
However, you also have the right to lodge a complaint about data protection matters with the Information
Commissioner's Office, who can be contacted by post at: Information Commissioner's Office, Wycliffe House, Water
Lane, Wilmslow, Cheshire, SK9 5AF. By phone on 0303 123 1113 (local rate) or 01625 545 745. Visit their website for
more information at- https://ico.org.uk/concerns
